Standard Features
Event preparation:
Entry of Item Information
Item category assignment
Five different item classes supported
Designate as tangible, certificate or both
Item/catalog title, display/catalog description & restrictions, acknowledgment description
Fair market value
Item notes (“To Do” list)
Donor assignments via links to donor database, or entered as custom text
Customizable formula for automatic starting bid and raise based on fair market value
Formula override capability
Item packaging
Item duplication
Item re-numbering
Entry of Donor Information
Individual or organization
Categorization using different criteria
Name, address and phone numbers
Solicitor assignment
Contact name(s)
Organization staff
User-defined status flags
Notes
Donor data preserved year-to-year
Entry of Guest Information
Guest name, address and phone numbers
Guest seating/table assignments
Registration payment (ticket sales)
Notes
Pre-Event Reports
Item categories with item counts
List of non-standard items
Item description for proof reading
Item notes
Bid sheet minimum and increments
Item catalog (Auction Program) with user-defined leading/trailing pages, margins,
fonts, styles and layouts
Guest lists by name, number and table
Mailing lists and mailing labels
Ticket sales summary by table
Table populations
Donor lists
Event configuration parameters
Printed Event Materials
Bid labels with bar code and optional name
Live Auction bid signs (“paddles”)
Nametags and envelope labels
Bidder packets for late registrants
Item bid sheets with price bar codes
Raffle tickets and other specialized bid sheets
Item display (description) sheets with user-defined fonts, margins, and layout
Item certificates
Item category signs
Check-in/checkout and other standard signs
"At the Event" Functions:
Credit card swiping (magnetic stripe reader) with optional manual (keyboard) entry
Late registrant data entry
Print more bid labels for heavy bidders
Print bid sheet page(s) with higher bid options for popular items
Print bid sheets with reduced starting bid at the event (slash prices for slow movers)
Bid sheet tallying via bar code scanning and optional manual (keyboard) override
Sharing and cloning of items
Easy real-time adjustment of sales data
Itemized invoice printing distributed over different printers for maximum speed
Automatic backup of purchase data
Hardware/data redundancy design (processing continues even during an equipment failure)
Summary Reports:
Purchase statistics
Sales as percent of fair market value
List of buyers with big spenders first
List of buyers for each sign-up item
Item list with buyer and sales data
Invoice list in condensed format
List of credit card charges
Data Import/Export:
Built-in backup and restore functions enable data entry using different computers
“Simple import” of bidder, item, and donor data from spreadsheet generated files
Import of prior year bidder and item data
Most data can be exported to spreadsheet and mail merge format (Thank you letters)
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